Personal Assistant - London

Source: Talent GB

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

To provide a full range of support in the London M&A for 3 Partners as well as professional staff within the London M&A team.

Providing administrative, business and personal assistance within the department and to become an integral member of the Business Support team. You will:

  • Maintain and co-ordinate diaries of Partner(s) and group members as required as well as providing an effective time management approach
  • Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
  • Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc
  • Significant liaison with clients for meetings, presentations and reports
  • Acting as first point of contact for clients by receiving, screening and rooting all incoming telephone calls, correspondence and mail
  • Confidence to liaise with high level Partners, both internally and externally
  • Acting as gatekeeper for Partners
  • Visibility of high level confidential information and maintaining confidentiality at all times
  • Responsible to act on the Partner(s) and Director’s behalf on a range of issues and projects
  • Monitor e-mails/meeting invitations of Partner(s) and reply on their behalf when needed – picking up on internal reminders for statutory requirements/compliance making partner aware
  • Billing on Workday for team
  • Assisting with conflict checks and client take on via Intapp
  • Use of CMS (Client Management System) to maintain accurate client/target information, as well as pipeline management
  • Liaising with the internal recruitment team to arrange interviews
  • Liaising with the marketing team, issuing seminar invites and supporting at events as necessary
  • Supporting with the production and management of bid documents
  • Documentation creation and management, including ensuring on Brand
  • When you join us, we’ll make your growth our priority. If you can demonstrate the following skills, we can help you go far. We’re looking for someone with:

  • intermediate to advanced level of Word, Excel and PowerPoint
  • Accurate typing skills
  • Excellent communication skills
  • To either have previous experience in, or ability to learn the following systems:-
  • Outlook
  • Concur
  • Workday
  • CMS
  • InTapp
  • Ability to manage / prioritise tasks
  • Be a proactive member of the team
  • Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
  • Ability in exercising initiative, discretion and organisation
  • Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively
  • To have previous experience working in a similar environment
  • GCSE Maths and English grade C and above or equivalent
  • Microsoft qualifications
  • We’re in it together

    At BDO, we believe that when our people feel valued and rewarded, their potential is unlimited. We offer highly competitive starting salaries and review renumeration packages regularly to ensure that our pay always positively reflects performance. As well offering support with tuition and professional qualifications, we also provide the following benefits, as standard:

  • 28 days’ holiday;
  • access to a personal pension scheme, with matched employer contributions;
  • life assurance cover;
  • and income protection insurance.
  • That’s not all. We understand that everyone is different so, we offer a range of voluntary benefits to suit every lifestyle. Our flexible benefits platform, Flexcel, means our people can choose from a range of tax efficient options to design a benefit package that best suits them. Through Flexcel, they can:

  • buy up to ten days’ extra holiday;
  • add on private medical, personal accident, dental insurance or travel insurance;
  • enrol in our Bike to Work scheme;
  • receive an interest free season ticket loan or interest free graduate loan;
  • take an online health assessment and utilise our employee assistance programme.
  • We’re looking forward to the future

    At BDO, we’re big enough to make the difference and collaborative enough to never lose sight of where we’re going. We know that it’s our people that make our success possible. Across our 17 UK locations, more than 6,000 of them work together to provide tax, audit, assurance and a range of advisory services that help our clients achieve their ambitious goals. Together, they’re fuelling Britain’s economic engine. Behind every complex client challenge and every untapped innovation, they’re there: ensuring we continue to find the right combination of global reach, integrity and expertise. That’s why we’re always looking for ways to invest in our people. That means providing them with an environment where they can grow, learn, laugh and feel respected, at all times.

    Are you ready to join them?

    3 days ago

    London, England


    Full time

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